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Job Description
- Receive, direct and reply telephone messages, E-mail and fax messages.
- Handle caller’s inquiries whenever possible related to plant manager.
- Assist in planning and preparation of meetings, conferences and conference related to technical issues of plant manager.
- Record and distribute minutes of meetings and follow up with concerned parties to ensure the implementation for these minutes.
- Maintain full, accurate and up to date records and files for ministry of health documents (Hard and soft copies).
- Maintain full, accurate and up to date records for all the technical files.
- Provide administrative services for the plant manager to ensure that administrative work is maintained effectively, up to date and accurate manner
- Review company documents to ensure that documents are valid; follow up with concerned parties to update these documents.
- Responsible for saving manuals of factory equipment’s.
- Responsible for stationery store and prepare the purchasing order.
- Responsible for installation of company’s docs on SharePoint to be available for relevant department.
- Maintain an adequate inventory of office supplies.
- Compare monthly plan with actual.
- Collecting data from technical department such as OEE calculation and daily activity report.
- Perform statistical analysis report.
- Follow up on departmental objective.
Job Requirements
- Bachelor’s Degree commerce or any related
- Minimum 2 years of experience in administrative field.
- Experience in documentation.
- Follow up skills.
- Excellent English, verbal / written communication
- Ability to work well with others.
- Excellent communication skills both verbal & written.