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Job Description
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage contract and price negotiations with office vendors, service providers and office lease
- Responsible for creating PowerPoint slides and making presentations
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
- Ensure that results are measured against standards, while making necessary changes along the way
- Allocate available resources to enable successful task performance
- Coordinate office staff activities to ensure maximum efficiency
- Ensure security, integrity and confidentiality of data
Job Requirements
- Proven office management, administrative or assistant experience
- Knowledge of office management responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and priorities work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- Knowledge of business and management principles
- Computer skills and knowledge of office software packages
- Graduated from Language Schools is a MUST
- Fluent English
- Maximum age 30
