Job Details
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Job Description
Reports to: Director, Assessment and Operations Management
Purpose:
The jobholder performs the required operational functions to ensure timely and efficient management of career center budget, data and revenue collection and documentation of new initiatives and student organization collaborations for tracking and follow up purposes.
Principal Accountabilities:
Operations Administration
- Manage the annual career center’s budget, exercising effective financial control methods, keeping the director informed of budget status and enlighten him/her of potential challenges
- Ensure that the center’s purchases and expenditures are in line with the set budget and in compliance with university budget policies
- Analyze and forecast budget on quarterly basis through systematically generating financial and operational reports and conducting timely analysis for the data as relevant
- Invoice, track and follow up on the revenue collection and posting
- Monitor daily attendance and vacation plans of staff
- Analyze and monitor usage of Career Center programs and services by undergraduate/graduate students, alumni and employers, generating required statistical reports
- Support the director of assessment and operations management in the career systems management as needed.
- Follow up with career center staff to maintain an updated operational manual for the center
- Liaise with career center staff to provide the necessary documentation for student organization collaborations and new initiatives for tracking and follow up purposes
- Liaise with the events and administration manager to handle the required reservations and logistics for semi-annual retreats.
- Liaise with AUC departments on administrative and maintenance requests
- Maintain and monitor usage of the center’s career resources library and staff development library; ensure up-to-date database of available material
- Receive, classify and distribute all incoming mail
- Liaise with the career advising team re- required purchase of self-assessment material, new library resources, contact publishers and take the necessary action to purchase them
- Perform any other related duties as assigned
Job Requirements
Requirements:
Minimum Education Requirement: Bachelor’s degree
Experience:
- Minimum seven to nine years of experience in a relevant function
- Prior experience in budget monitoring and financial reporting
Skills:
- Excellent communication skills and interpersonal skills
- Familiarity with the American System of Education
- Skilled in collecting and analyzing data
- Good analytical skills and ability to work with numbers
- Perfect command of English and Arabic (spoken & written)
- Proficiency in MS Office (Word, Excel and PowerPoint)
- Good working knowledge with SAP is preferred
- Good attention to details with excellent follow up skills
- Time management and multi-tasking
- Ability to work independently and take initiative
- Results-oriented and able to work effectively within a team
- Excellent organization, planning and administrative skills