Job Details
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Job Description
General Office Administration:
- Warmly welcoming visitors to our Cairo, Nasr City office
- Scheduling meetings on the company calendar for the executive team
- Coordinating travel/hotel arrangements, onsite board meetings as well as community events
- Managing correspondence
- Processing mail and packages as they come into the office
- Coordinates common and meeting room availability calendars to ensure efficient use of common spaces.
- Ensures common room furniture and fixtures are set for the needs of the business daily and equipment is functioning properly.
- Assists with coordinating details of corporate events, such as seminars, conferences, business meetings and employee appreciation events, including all logistics.
- Researching and recommending venues, menus and activities
- Coordinating and monitoring event timelines and ensuring deadlines are me
- Coordinating registration and attendee tracking, presentation and materials support and pre-event and post-event evaluations
- Plans and coordinates with external vendors related to facilities management, including, but not limited to:
- The ordering of fabric from supplies
- Assists with coordinating all logistics with Fabric suppliers for furniture
- Janitorial contractors to communicate our needs and ensure adequate service is being provided
- Assisting Finance with corporate documents
- Assisting HR with administrative support needs and other duties as assigned
Job Requirements
- Alsun English dep. Is a MUST
- Fluent in English
- Excellent translation skills
- Familiarity with use of web forms
- Experience with confidential items
- Experience with event coordination
- Ability to work both within a team environment and independently
- A highly organized and detail-oriented work process
- Strong communication and planning skills
- Experience with Google Docs and Excel
- Nasr City and nearby areas are preferred
