Executive Assistant to the Top Management - Alexandria
Pillars -
Stanley, AlexandriaPosted 6 years ago142Applicants for1 open position
- 127Viewed
- 15In Consideration
- 107Not Selected
Job Details
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Job Description
Main Job Duties:
- Assistant for the VP and help manage our Service Office. (VP is also the Office Mgr of Service Office)
- Act on behalf of the VP within the limits authorized to her
- Report to the VP.
- Support VP to manage Service Office and make sure our system/procedures/rules are being followed.
- Review all non-confidential docs for perfection, before being submitted to VP for final approval/signature.
- Available weeknights/weekends for urgent matters (doesn't happen often and can be done via smartphone at home). Ex: booking flights for urgent visits, urgent emails, give instructions to service engineers on sites, etc.
- Coordinate with other departments and other offices.
- Supervise Admin Assistant.
- Perform Admin tasks with Admin Assistant related to Engineering service department.
- Perform some simple HR tasks (shared with others) related to Service Office employees. Ex: attendance, vacations, etc.
- Anything else required from Admin in our Service Office, which includes our Engineering Service department and Financial department.
Job Requirements
- Only Females
- Minimum Age: 35 years
- Office location is in Loran, Alex.
Education:
- University degree (preferably in Business Administration or Engineering)
- Preferably graduated high school from the German school in Alex
Background:
- Worked in medium or large size companies before. (over 50 employees)
Type of experience:
- Admin, office management
Years of experience:
- More than 4 years of experience as Executive Assistant or Office Mgr, and reporting directly to Top-Mgmt/Owners
Languages:
- Fluent in Arabic & English, oral & written.
- Preferably German also.
Computer skills:
- Professional business emails in English
- Microsoft Outlook, Word, Excel (preferably Powerpoint and Photoshop)
Other skills:
- Leadership/supervising skills
- Teamwork skills
- Report-writing skills
- Research skills
Additional Requirements:
- Owns smartphone to use for work emails & whatsapp
- Organized & punctual
- Very precise and accurate
- Respectful and friendly
- Above average IQ score
Division: Admin
Reporting to: VP (one of the 2 Owners)
Reportees: 1 Admin Assistant
