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Secretary

Sinai University
Maadi, Cairo
Posted 6 years ago
103Applicants for1 open position
  • 77Viewed
  • 23In Consideration
  • 53Not Selected
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Job Details

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Job Description

  • Ensure the smooth and efficient operation of the department to which assigned as it relates to administrative duties; disseminate information to appropriate personnel; direct work flow and ensure compliance with departmental guidelines, policies and procedures.
  • Serve as a member of the administrative team; participate in problem solving on various issues to enhance the Department’s efficiency and operation.
  • Type and proofread a wide variety of reports, letters,memorandum, correspondence and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation.
  • Attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; disseminate information as appropriate.
  • Maintain department filing systems and records; develop and implement filing systems; modify systems as appropriate.
  • Maintain a calendar of activities and events for the assigned department; schedule meetings with elected and appointed individuals, coordinate activities with other City departments, the public and outside agencies.
  • Screen office and telephone callers; respond to and resolve complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; screen, sort and distribute mail; respond to routine correspondence.
  • Operate a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organize and maintain disk storage and filing.
  • Provide assistance to other departmental staff in using various office applications.
  • Assist in a variety of department operations; perform special projects and assignments as requested. CITY OF SIMI VALLEY Administrative Secretary (Continued)
  • Oversee, assign, coordinate and review the work of assigned clerical staff; train, motivate and evaluate lower level administrative and clerical support staff.
  • Attend and participate in support staff group meeting as required.
  • Perform related duties as required.

Job Requirements

    • Very Good in English.
    • Proficiency with Microsoft Office Programs.
    • Organisation and time management skills.
    • Ability to Multitask.
    • Office Management Experience Preferred.

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