Office Manager

Office Manager who would be responsible for:

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals
• Arrange conferences, meetings, and travel reservations for office personnel
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
• Locate and attach appropriate files to incoming correspondence requiring replies
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
• Schedule and confirm appointments for clients, customers, or supervisors
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements
• Conduct searches to find needed information, using such sources as the Internet
• Coordinate conferences and meetings
• Establish work procedures and schedules, and keep track of the daily work of clerical staff
• Learn to operate new office technologies as they are developed and implemented
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
• Order and dispense supplies
• Prepare and mail checks
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
• Supervise other clerical staff, and provide training and orientation to new staff
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.