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Job Description
Executive Duties
- Act as the first point of contact, dealing with phone calls and correspondence and controlling access to CEO.
- Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; screening and composing correspondence; itineraries and agendas and compiling documents for meetings.
- Coordinates meetings and strategic activities with all levels of organization.
- Conducts research and assembles materials needed for the proposals and business cases as NA.
- Drafts reports, letters, and proposals; prepares and coordinates oral and written communication with all internal and external parties including translation from/to Arabic/English when needed.
- Follows up other departments’ deliverables and actions requested by CEO and make necessary amendments/revision before presenting to CEO
- Follows up implementation of corrective actions/recommendations as stated in departmental audit reports
- Conducts basic researches for specific topics as requested by CEO
- Performs other duties as assigned.
Admin Duties:
- Implements a regular usage of standard tools and templates needed to perform the CEO office management tasks.
- Arrange internal and external meetings logistics agendas.
- Maintain and secure CEO office supplies
- Arranges complex and detailed travel plans, hotel and air ticket reservation.
- Maintains a DB for all CEO's contacts
- Applies for travel visas and prepare the complete file.
- Prepares PP presentations for specific topics as requested by CEO
- Handles monthly credit card statements reconciliation
- Handles personal financial payments/transfers
- Acts as a replacement for the CEO Executive Assistance during vacations and contingencies
- Creating and maintaining databases
- Coordinating video and audio conference calls
Job Requirements
- Education: Bachelor Degree – ideally with a focus on Business Administration
- Language: Fluency in both English & Arabic, reading, and writing.
Computer Skills:
- Excellent user of all MS Office applications; mainly Word, Excel, PPP, and Outlook
- Basic research and web navigation skills
- Typing speed of not less than 40 WPM
Technical Skills:
- Ability to conduct research and present data in a classy professional style and an organized theme.
- Excellent reporting, writing, editing, grammatical, organizational, and research skills.
Admin Skills:
- Administrative Support
- Taking minutes of the meeting and follow up meeting agenda
- Appointments & Calendar Management
- Designing and maintaining a filing system
- Travel Arrangements
- Meetings and events planning and organization
Other Skills:
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to details.
- Ability to work independently, as a team member, and under professional supervision.
- Excellent management, time-management, and problem-solving skills
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