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Job Description
Responsibilities
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Organize and schedule meetings and appointments
- Submit and reconcile expense reports
- Prepare and monitor invoices
- Provide general support to visitors
- Provide information by answering questions and requests
- Research and creates presentations
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Write letters and emails on behalf of other office staff
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Cover the reception desk when required
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Develop and update administrative systems to make them more efficient
Job Requirements
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills