Administration And Media Coordinator

As an Administration and Media Coordinator, S/he plays an administrative role in supporting media executives as well as managing the office duties. Generally, the media coordinator is a steppingstone to becoming a Media Executive.

Primary Responsibilities:

Administration Activities (50%)

• Core person for the company's image.
• Manage internal office work
• Manage and update corporate database
• Assist MD in daily activities and projects
• Assist Account Executives on operational / co-ordination issues
• Participate in and provide support for on- site trade shows and events

Media Activities (50%)

• Monitor media outlets (newspapers and magazines) for coverage of client news and competitor development
• Send daily clipping to clients
• Update and maintain media sheets and rates (newspapers, magazines, and TV)
• Distribute and monitor press releases to the media
• Prepare monthly clipping books and reporting sheets.
• Day-to-day press follow-up
• Send out communication for coverage
• Keep abreast of new trends in media and new media outlets
• Keep track of media data – frequency, circulation, language, etc
• Translate clipping headlines.

Team Participation

• Actively participate in agency development processes
• Balance workload between office management and media to ensure that all work is accurate and completed within established deadlines
• Continually communicate with media and account executives and third party suppliers.
• Continually add feedback to performance review of work process as needed
• Talk intelligently about agency at internal and external meeting and industry functions
• Attend agency staff meetings and company events.