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Job Description
Job Purpose:
The Personal Assistant role is one to further enhance the CEO’s capability/capacity to expand, develop and manage the business efficiently and effectively through administration and follow up of day to day activities, appointments, correspondence, meetings, etc (at both external and internal basis).
- Organizing and attending meetings and keep minutes.
- Reminding the CEO of important tasks and deadlines.
- Conducting or preparing any research that the reporting manager may require.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Ensuring the manager is well prepared for meetings.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Organize and coordinate all CEO travel and booking all the accommodation arrangements.
- Managing diaries
- Managing databases and filing systems
- Maintain contact lists
- Assisting in daily office needs and managing our company’s general administrative activities.
Job Requirements
- Bachelor Degree of any major.
- 1-3 years of experience in similar position.
- Administration and excellent coordination and planning skills.
- Organization and time management
- Very Good communication skills.
- Very Good Microsoft Office capabilities.
- Excellent in English is a must.
- Presentable.
- Understand the role and concept of PA.
- Familiarity with basic research methods and reporting techniques.
- Outstanding communication and negotiation abilities
- Integrity and confidentiality.
- Flexibility.
- MUST have driving licence and MUST have a car
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