Executive Secretary

Moharamplast - Alexandria

Applicants for
1 open position
Experience Needed:
2 to 4 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
1 open position
Females Only
About the Job
  • Devising office systems, including data management and filing.
  • Arranging travel, visas and accommodation.
  • Screening phone calls, inquiries and requests, and handling them when appropriate.
  • Meeting and greeting visitors at all levels of seniority.
  • Organizing and maintaining diaries and making appointments.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
  • Producing documents, briefing papers, reports and presentations.
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings.
  • Liaising with clients, suppliers and other staff.
  • Coordinate the activities of the reception team
  • Ensure that every phone call is handled in a courteous and professional manner and that all visitors are appropriately attended
  • Responsible for directing inquiries accordingly
  • Ensure the safe keep of information and update it regularly
  • Ensure the efficient processing of incoming and outgoing mails
  • Responsible for arranging couriers
  • Ensure that the premises are kept tidy, ready and clean at all times.
  • Responsible for checking the state of stationery and equipment and if found to be malfunctioning, should be maintained
  • Ensure compliance with all company policies, procedures, and guidelines
  • Ensure records are kept properly so that they can be easily retrieved for review when needed by relevant personnel
  • Provide support, mostly administrative to other members of staff according to the directives of the manager
Job Roles: Administration
Job Requirements
  • Very Presentable with high communication skills and flexible working hours
  • Bachelor Degree in Business Administration or other related, with min of 2 years of experience
  • Effective use of English grammar, spelling, and vocabulary
  • Knowledge of standard procedures and practices in an office
  • Some knowledge of government operation or other complex and multi-function operations
  • Ability to communicate must be fairly strong,
  • Ability to understand people that come around,
  • Ability to flow well with visitors to the office, and also to maintain a cooperative relationship with other staff
  • Ability to learn on the job and apply to work. This learning should include information about personnel, organization, and service improvement
  • Ability to work effectively under continuing pressure and possible interruptions
  • Ability to understand and keep to instructions
  • Ability to use the computer fairly well
  • Having a chatty and cheery personality and a smiling face
  • Ability to be very organized
  • Please update your profile with personal photo
  • Females only are welcomed to apply for this post
About this Company

Moharamplast has quickly become one of Egypt’s leading manufacturers and exporters of plastic compounds. Since our founding in 2001.

Based in Alexandria,Egypt, we strategically expanded our customers base to Africa, the Middle East, Asia and Europe.

Industry: Chemicals
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