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Job Description
- Perform routine secretarial functions for handling office and administrative matters while providing technical support and assistance to CEO as directed.
- Compile all necessary documents and information such as notice to proceed, memo of appointment, etc. and send to concerned departments.
- Receive reports and documents such as designs, drawings, operational plan, etc. from other departments.
- Ensure that the above mentioned documents are complete and all required information is presented as required.
- Submit documents to CEO for review.
- Maintain record of all documents involved during work execution and update information on a timely basis as directed.
- Compose correspondence and arrange meetings with department staff on behalf of the CEO when required.
- Establish filing system relevant to the needs of the department and subsequently maintain it for accuracy and for later retrieval.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Operate mail systems and coordinate the flow of information both internally and with other organizations.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate officials.
- Record and edit the minutes of meetings, then distribute them to appropriate officials and staff members.
- Perform other duties of a comparable level as assigned.
Job Requirements
- B.Sc. with 3-6 years of Experience.
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