Executive Secretary

UG Medical - Heliopolis, Cairo

Applicants for
1 open position
Experience Needed:
1 to 5 years
Career Level:
Entry Level
Job Type:
Full Time
1 open position
Females Only
About the Job

Main Duties:

  • Provide a full secretarial and administrative support service to the GM.
  • Maintain the diary and arrange appointments as necessary.
  • Type reports and routine correspondence from dictation or written sources.
  • Screen and respond to all incoming telephone calls and take action as appropriate.
  • Draft routine correspondence for approval and signature by the GM.
  • Receive visitors to the office.
  • Open and distribute post.
  • Attend and minute all board meetings and arrange for the distribution of the minutes.
  • Maintain the office filing system and all personnel records.
  • Make all travel arrangements for the GM.
  • Make arrangements for any meetings required by the GM.
  • Undertake projects and research, which might require contact with external agencies, as required by the GM.
  • Operate standard office equipment such as word processor, photocopier etc.
  • Act as the GM’s representative at internal meetings.
  • Oversee the maintenance of secretarial standards
Job Roles: Administration
Job Requirements
  • Proven experience as an Executive Secretary
  • Females only
  • Age less than 30
  • Knowledge of Office Manager responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail, problem solving skills & excellent follow up
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as Executive Secretary will be a plus