Sales Admin

Responsibilities and Tasks:

• To provide Sales Department administrative duties assigned by the Sales Department Manager.·
• Be responsible for performing duties such as preparing documents, reports, data entry, sales proposals, sales materials, coordinating meetings and office communications, etc.·
• Conduct customer communications within specific tasks assigned by the Sales Department Manager.·
• Prepare sales presentation documents by compiling data; developing presentation materials.·
• Manage quote requests with different vendors’ distributors as per assigned by the Sales Department Manager.·
• Process orders via e-mail or phone.·
• Check data accuracy in orders and invoices.·
• Contact clients to obtain missing information or answer queries.·
• Liaise with the Logistics department to ensure timely deliveries.·
• Maintain and update sales and customer records.·
• Develop monthly sales reports.·
• Communicate important feedback from customers with Sales Department Manager.·
• Maintain a Sales Activities Pipeline File to be updated at all times in coordination with the Sales Department Manager.·
• Document and file keeping and archiving for sales documents either in hard or soft copies.·
• Stay up-to-date with new products and features, maintain the required technical knowledge by participating in educational opportunities as per Sales Department Manager’s directives.·
• To handle certain tasks in sales campaigns and outbound sales phone calls with customers as per the Sales Department Manager’s planning/assignments.·
• Capable of generating new leads and qualifying them.·
• To handle follow up activities with customers in terms of PO issuance, items’ delivery and invoice payments all in close coordination with the sales department manager.·
• Preparing Sales statistics and reports.·
• Accomplish department and organization mission by completing related tasks and aligning with department objectives as needed.