Receptionist

IMS Health - New Cairo, Cairo

56
Applicants for
1 open position
11
Seen
Experience Needed:
0 to 2 years
Career Level:
Entry Level
Job Type:
Full Time
Salary:
Negotiable
Languages:
English
Vacancies:
1 open position
About the Job

Administration tasks:

  • Answer incoming telephone calls and passing external calls.
  • Sending faxes for all departments when needed.
  • Manage Office boys & their tasks (organize their business errands with a rotation system to make sure there is at least 1 at the office).
  • Regular control of all office supplies & purchases.
  • Administration support for all departments (writing business letters & reports, DT permissions, delegation letters, etc.).
  • Verify and check all DHL SKYnet invoices.
  • Events arrangements (Happy Thursday, clients events, Ramadan Iftar, etc).
  • Maintain & supervise the cleanliness & maintenance of the office (photocopiers, air conditioners, etc...)
  • Management & tracking of access cards for both employees (including temp ones) & visitors.
  • Downtown permissions in coordination with office boys.

Visitors:

  • Welcome guest.
  • Issue Wi-Fi access for guests
  • Perform the visitor log and visitor card for any visitor.
  • Arrange for lunch for visitors.
  • Arrange any Taxi pick up for guests.
  • Follow up with IT dept. for Access Cards activations

Finance:

  • Handling office petty cash for IMS legacy
  • Open and stamp any incoming post and invoices.
  • Follow up with fiancé team regarding the invoices & call the vendors

Couriers:

  • Pass any incoming envelopes/shipments and address it to the employees.
  • Importing online process.
  • Preparing & mailing shipments packages & following up when needed.
  • Filing office documents & maintenance contracts.

Travel:

  • Back up regarding any travel & hotels arrangements.
Job Roles: Administration
Job Requirements
  • 0-2 years of experience in administration.
  • Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Customer Focus, Handles Pressure, Phone Skills.
  • Very Good English language is a must.
  • Gender: Male or Female.
About this Company

Around the world health-care stakeholders are working to improve real-world patient outcomes through treatment innovations, care provision and access to health-care. For the information, technology and service solutions they need to drive new insights and approaches, they... (More)

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