Job Details
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Job Description
Job specifications:
- Assist preparation and issuance of tenders & proposals.
- Follow up the proposals and update the client database
- Issuing the department internal & external invoices
- Follow up the invoices collection
- Entering the time sheets (using zig program)
- Issuing the department faxes and letters
- Organize the filing system.
- Preparing the department order book with the coordination of the activity manager
- Preparing work load sheets for the department surveyors
- Assist in preparing CE monthly report (figures, offers issued, offers awarded, etc.....)
- Arranging and organizing traveling process for the department personnel (Visa, airplane ticket. Htl reservation, etc..)
- Draft the MOM for department meetings
- Writing the provisions for all reservations (Airline tickets, hotels, etc..), suppliers and subcontractors
- Recommend operational solutions to the activity managers
- Follow up the budget of the department & report to activity manager.
- Perform searches and provide information
- Manage diaries
- Arranging & following up with the clients their requirements & needs starting from receiving the job purchase order or awarding letter till ending the job and collecting the duly amount of the issued invoices.
HSE Responsibilities:
- Complying with the requirements of the HSE management system;
- Apply and respect safety, health and environment requirements in daily activities;
- Watch for potentially hazardous working conditions or work practices and report them to his or her supervisor(s) as soon as possible.
Job Requirements
Job qualification:
- Graduated from college or university (Preferred Eng. commerce/ business administration)
- 3 years’ experience.
- Very good English (Mainly reading/writing)
- Good knowledge about MS Office programs (word, excel, PowerPoint) certified ICDL preferred.
- Age: 24 and above
- Have a good background of ISO 9001 / management system audits (internal or external auditor preferred)
- From Suez Government
Required skills:
- TECHNICAL AND PROFESSIONAL SKILLS
- High communication skills.
- Very Good command of English.
- Well organized
- Timely and accurate reporting
- Basic accounting and management knowledge.
- Ability to work under pressure
- Very good typing skills
- Good time management skills
- PROFESSIONAL BEHAVIOUR
- Good Coordination.
- Good Customer relation
- Efficient communication.
- Follow up skills
- Positive attitude
- BV Values
- Confidentiality
- Loyal
- Good interpersonal skills Punctual and thorough
- Leadership commitment
- Technical Assistant is responsible for implementation of ISO 9001:2015 , ISO 14001:2015, OHSAS 18001:2017 requirements and participate in raising any issues for QHSE for any changes.
- PERFORMANCE INDICATOR
- Timely recording.
- Harmony utilization rate for surveyors.
- of Customer complaints
