Job Details
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Job Description
The range of Duties & Responsibilities up to:
- Supervise and Monitor workload of Administrative Assistants to ensure performance and compliance to company policies, procedures and standards.
- Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
- Keep abreast of company policies and procedures and reviews systems, and procedures by analyzing operating practices, recordkeeping systems, and internal controls; Evaluates, Develops and recommends office procedures and practices to Executives.
- Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; Monitoring costs; analyzing variances.
- Maintains and improve workflows; Implement Cost Reductions; and Develop Reporting Procedures.
- Provide Administrative Reports and other support as required by business needs
- Resolves Administrative problems by analyzing data, and identifying resolutions.
- Contribute to a team effort by accomplishing related results while maintaining a positive attitude in a fast-paced environment.
- Act as main point of contact for Office related matters; Assist and support management with strategic goals and work closely with other team members (Accounting, , Sales Team, Service and Support Team)
- Perform other related administrative duties and responsibilities as assigned by management
- Leads the implementation of Organizational Development programs including succession planning, employee engagement, mentor-ship, change management & any other initiatives as needed
- Conducts, analyses annual employee satisfaction surveys
- Supports in the development of the overall reward system in coordination with compensation and benefits team member
- Develops workforce recruitment plans/timelines based on the annual recruitment requests & completing quarterly updates by different department managers
- Develops recruitment budget on an annual basis and updates quarterly as part of HR budget
- Details job descriptions for all positions through the integration of technical and HR related requirements
- Develops attractive and well-articulated recruitment job profiles for all vacant positions
- Updates job descriptions and job profiles for all job grades
- Screens shortlists and sets up interviews for key candidates across the various vacancies
Job Requirements
Qualifications:
- Bachelor’s degree
- Minimum 3 years of progressive supervisory experience
- Advanced Excel skills required, proficient in the other Microsoft Office applications
- Excellent communication and interpersonal skills
- Proven organizational and time management skills
- Proven ability to work independently, take initiative, completing work accurately and timely
- Detail oriented, adaptable, with excellent problem solving skills
