Executive Assistant (Secretary)

The Executive Assistant to the CEO/Office Manager’s primary responsibility is to provide logistical support and office coordination to the organization, ensuring the installation of appropriate systems and tools for the team’s success. Specifically, the position is responsible for assisting the CEO/President, providing general office management, and meeting and event coordination.

• Manage and maintain executives' schedules
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• be the point of contact between the executives and company employees, clients and manage information flow.
• Make travel arrangement
• Take dictation and minutes and accurately enter data.
• Monitor office supplies and research advantageous deals or suppliers.
• Managing unexpected situations in accordance with the planned structure and perform other related duties as assigned.