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Job Description
Job Summary:
- Employee provides administrative support to sales departments. Duties include general clerical and receptionist based work.
- Employee might be required to handle other ADMIN tasks as per company requirements. Project a professional company image through in-person and phone interactions.
Responsibilities:
- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare responses to correspondence containing routine inquiries.
- Prepare agendas and make arrangements for committee, board, and other meetings. Make travel arrangements for sales team.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Supervise and train other clerical staff.
- Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Handles all logistics files with Customers, Suppliers, freight forwarders and inter-AIG.
- Write down company correspondences based on sales/pre-sales instructions.
- Data entry for some of the sheets in Company database under pre-sales supervision.
- Manage company offers submittal to customers and arrange safe delivery on time.
- Take all necessary actions to achieve this task. Ensure receipt and filing of customers receipt proof of all offers and other deliverables to customers.
- General ADMIN tasks on case by case basis.
- Update employee vacation balance on a regular basis.
- Support in Admin/ HR tasks as needed.
Job Requirements
- Very good command of English.
- Excellent verbal and written communication skills.
- Able to meet fixed deadlines and manage under pressure.
- Positive individual and a hard worker.
- Professional knowledge of principles and processes for providing customer and personal services.
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