Admin Assistant

ICONS - Maadi, Cairo

120
Applicants for
1 open position
112
Seen
4
Shortlisted
24
Rejected
Experience Needed:
More than 2 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential, Medical and Social Insurance
Education Level:
Bachelor's Degree at least
Languages:
Arabic, English
Vacancies:
1 open position
Gender:
Females Only
About the Job

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

  • Handle administrative requests and queries from senior managers
  • Organizing and scheduling appointments with admin software
  • Planning meetings and taking detailed minutes
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Prepare contracts and push its workflow
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Job Requirements
  • +2 years minimum experience.
  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Languages: English is a MUST (speak, write and read).
  • Presentable.
  • Have a car is a plus.
About this Company

Icons Advertising Co. offers Advertising, Marketing, Digital Marketing, Branding and Web Design / Development. Mainly we design and develop your online website to brand your business. As offering a wide range of integrated marketing and advertising services, is what Icons do... (More)

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