Job Details
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Job Description
Administrative & HR Tasks:
- Protects organization's value by keeping information confidential.
- Responsible for all company’s incoming and outgoing correspondences
- Telephone operator who receive all phone calls and transfer it.
- Acts as company good representative in dealing with and meeting customers and visitors.
- Supervise office boys as for keeping a clean and organized workplace, especially the reception area.
- Keeping managers’ agenda and remind them of their appointments as per their instructions.
- Document controller, who tracks, organizes and saves all company in & out documents.
- Supervise and manage administrative expenses like printings, stationary, detergent and catering stuff and electrical tools etc .
- Following up employees with their alignment to company’s internal policy as posted in company posting board.
- Reviewing and receiving employees’ attendance sheets and time & allowance sheets to be submitted to HR.
- finalizing governmental social insurance issues and medical insurance for employees, in addition to car insurance, site and warehouse insurance and any relevant insurance matters with private insurance companies.
- Keeping and updating all employees’ leave balance record.
- Receiving and keeping hiring docs for new hires and current employees.
- Issuing all administrative requests like delegations, bank transfers, letters and emails etc.
- Performs other duties as instructed by direct manager or required to successfully complete the job .
Export shipment tasks:
- Following up Export shipments with logistics department and loading from factories.
- Creating and updating shipment spread shits.
- Following up factories required documents like (packing list, certificate of origin, commercial invoice etc).
Import shipment and Purchasing tasks:
- Receiving POs (orders from customers) , Issuing a pro-forma invoice and follow up on deposits.
- submitting POs to purchasing department.
- Link between customers and purchasing department as for shipment documents and delivery dates up to arrival port POD.
- Performs other duties as instructed or required to successfully complete the job .
Tasks related to Chairman of Board
- correspondences, price quotations, agenda and appointments
- surfing the internet for importers.
- follow-up on his shipments.
Job Requirements
- BSc or BA - university degree.
- 3-5 years of office work experience – shipment background is highly preferable.
- Fluent in Arabic language.
- Good command of English language.
- Very good computer skills MS Word, MS Excel, MS PowerPoint, MS Outlook.