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Administrative & Operational Assistant

Beroia For Trading
Rehab City, Cairo
Posted 6 years ago
91Applicants for1 open position
  • 91Viewed
  • 23In Consideration
  • 16Not Selected
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Job Details

Experience Needed:
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Education Level:
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Skills And Tools:

Job Description

Administrative & HR Tasks:

  • Protects organization's value by keeping information confidential.
  • Responsible for all company’s incoming and outgoing correspondences
  • Telephone operator who receive all phone calls and transfer it.
  • Acts as company good representative in dealing with and meeting customers and visitors.
  • Supervise office boys as for keeping a clean and organized workplace, especially the reception area.
  • Keeping managers’ agenda and remind them of their appointments as per their instructions.
  • Document controller, who tracks, organizes and saves all company in & out documents.
  • Supervise and manage administrative expenses like printings, stationary, detergent and catering stuff and electrical tools etc .
  • Following up employees with their alignment to company’s internal policy as posted in company posting board.
  • Reviewing and receiving employees’ attendance sheets and time & allowance sheets to be submitted to HR.
  • finalizing governmental social insurance issues and medical insurance for employees, in addition to car insurance, site and warehouse insurance and any relevant insurance matters with private insurance companies.
  • Keeping and updating all employees’ leave balance record.
  • Receiving and keeping hiring docs for new hires and current employees.
  • Issuing all administrative requests like delegations, bank transfers, letters and emails etc.
  • Performs other duties as instructed by direct manager or required to successfully complete the job .

Export shipment tasks:

  • Following up Export shipments with logistics department and loading from factories.
  • Creating and updating shipment spread shits.
  • Following up factories required documents like (packing list, certificate of origin, commercial invoice etc).

Import shipment and Purchasing tasks:

  • Receiving POs (orders from customers) , Issuing a pro-forma invoice and follow up on deposits.
  • submitting POs to purchasing department.
  • Link between customers and purchasing department as for shipment documents and delivery dates up to arrival port POD.
  • Performs other duties as instructed or required to successfully complete the job .

Tasks related to Chairman of Board

  • correspondences, price quotations, agenda and appointments
  • surfing the internet for importers.
  • follow-up on his shipments.

Job Requirements

  • BSc or BA - university degree.
  • 3-5 years of office work experience – shipment background is highly preferable.
  • Fluent in Arabic language.
  • Good command of English language.
  • Very good computer skills MS Word, MS Excel, MS PowerPoint, MS Outlook.

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