Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Handle administrative requests and queries from senior managers
- Planning meetings and taking detailed minute
- answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Make arrangements and organize events on behalf of the principal, as required, including meetings, appointments, interviews and travel, ensuring that all necessary confirmation of arrangements is undertaken.
- Inventory Reports: All the inventory reports to be monitored on daily/weekly basis and make sure the corrective actions are done on time
- Act as the point of contact for internal and external clients
- Handle the petty cash, minor office expenses
- Assist the financial department in preparing cheque requests, advance payments, expense reports, etc…
- Prepare Presentation / Proposals / Catalogue Drafts on power point
- Coordinate with the Marketing team Catalogue contents and concepts /Branding coordination / Plans and strategies
Job Requirements
- Bachelor’s Degree or equivalent
- In-depth understanding of office management and daily operations
- Computer proficiency - Microsoft Office (Word & Excel- PowerPoint)
- Working knowledge of office equipment, like printers and fax machines
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- A personal assistant or secretary experience will be a plus
