Admin Assistant

EXACT Group - Sheikh Zayed, Giza

Applicants for
1 open position
Experience Needed:
More than 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Arabic, English
1 open position
About the Job
  • Handle administrative requests and queries from senior managers
  • Planning meetings and taking detailed minute
  • answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Make arrangements and organize events on behalf of the principal, as required, including meetings, appointments, interviews and travel, ensuring that all necessary confirmation of arrangements is undertaken.
  • Inventory Reports: All the inventory reports to be monitored on daily/weekly basis and make sure the corrective actions are done on time
  • Act as the point of contact for internal and external clients
  • Handle the petty cash, minor office expenses
  • Assist the financial department in preparing cheque requests, advance payments, expense reports, etc…
  • Prepare Presentation / Proposals / Catalogue Drafts on power point
  • Coordinate with the Marketing team Catalogue contents and concepts /Branding coordination / Plans and strategies
Job Roles: Administration
Job Requirements
  • Bachelor’s Degree or equivalent
  • In-depth understanding of office management and daily operations
  • Computer proficiency - Microsoft Office (Word & Excel- PowerPoint)
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills
  • A personal assistant or secretary experience will be a plus
About this Company

Exact Group was Established in 2004, specialized in different fields such as Marketing & Business Development Sector, Luxury Automotive Sector & Facility Management Sector. In 2017, a new family member was added to our group which is Exact Real Estate offering various Real... (More)

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