Front Office Administrator

Pro-Tec Egypt - Cairo, Egypt

138
Applicants for
2 open positions
56
Seen
7
Shortlisted
39
Rejected
Experience Needed:
1 to 3 years
Career Level:
Entry Level
Job Type:
Full Time
Salary:
Negotiable, Medical , Social Insurance & Annual Bonus
Vacancies:
2 open positions
About the Job

**Applications without answers for pre-screening questions will be discarded**
Job Purpose

  • Ensures proper flow of office procedures, perform administrative duties, and carrying out common office tasks.
  • Maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Major Responsibilities
1.Reception

  • Answer phone calls and transfers them as necessary.
  • Manage correspondence (e-mail, letters, packages etc.)
  • Manage reception area and looks after visitors

2.Admin Work

  • Undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
  • Supervise administrative staff and divide responsibilities to ensure performance (office boy – runners)
  • Manage agendas/travel arrangements/appointments etc. for the management board.
  • Assists in arranging events, including organizing, catering, and guest registration.
  • Arranges meetings room booking by scheduling and coordinating appropriate meeting times.
  • Track stocks of office supplies and stationary and place orders when necessary.
  • Handel food and snacks orders and submit monthly report with employee orders value on monthly basis to be deducted from salary.
  • Coordinate office activities and operations to secure efficiency and compliance to company policies.

3.Facility Administration

  • Perceive office maintenance (workplace, furniture, Air conditioner, photocopiers, etc.)
  • Periodically inspect the facility to insure all areas are kept in a neat, orderly, clean, safe, and efficiently operating condition.

4.HR Admin Duties

  • Prepare new hires stationary pack and receiving form administration.
  • Maintains accurate records for employee holiday requests.
  • Receive, sort leave, excuses and work mission request.
  • Provide support for any assigned tasks whenever necessary.
Job Roles: Administration
Job Requirements
  • BS degree
  • 1-3 years’ experience on admin work
  • Good user for Microsoft office programs (word, excel, power point)
  • Business writing
  • Excellent communication skills
  • Strong record keeping skills
  • Strong attention to details
  • Ability to work without supervision
  • Ability to handle confidential information
About this Company

PRO-TEC was established at 1996 as a Electromechanical contractors, succeeded in 1998 to form an agreement with Honeywell, the well-known company to be the sole distributor in fire & security business. By the year 1999, PRO-TEC starts fire fighting activities and has gained... (More)

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