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Job Description
Administrative Responsibilities:
- Monitoring (G- 6 to 12) Students attendance and Making Sure that Teachers are having the accurate attendance records.
- Issuing Late Slips
- Reviewing and Informing the High School APs of authorized absences and maintain records of students with high absence rates.
- Updating the school management system – including
- Adding new students on the system
- Adding timetables
- Amending course information as needed throughout the year
- Changing password and fixing the students accounts in case of error.
- Assisting with Report cycle for the Middle School through: checking student data, updating grade information as required.
- Monitoring and follow up Middle and High School AP regarding Discipline
- Marinating and distributing Middle School’s detention logs, calls and SMS home due to discipline or academic concerns.
- Coordinating meetings between Teachers / Students and Assistant Principal regarding texts, lockers, absences, missing work or other queries.
- Assisting in monitoring distribution of absent teachers’ cover work and classroom allocations due to disruptions (e.g. during Arabic examinations).
- Co-coordinating with the Registrar Office to help students receive specific documents.
- Issuing slips: (late, nurse, out of uniform, absence note) for the Students.
- Managing Bus Changes for the students per parents request through operations and bus controllers.
- Keeping track of student’s medical and sport reports in order to add it to the system and file it.
- Preparing, Arranging, following up, and printing results reports of the MAP test for G6-G10 students including:
- Teacher’s Invigilation Time Table
- Distributing Sheets
- Re-arrange the Exam for the Students who missed it.
- Printing reports (each trimester) and distributing them to the whole MS/HS.
- Passing Verbal / Written Messages, Memos, and E mails between Deputies and other staff.
- Assigning detention to students (Academic/Behaviour detention), informing the parents and making sure that the assigned student goes to detention and follow up (occasionally supervise the detention). (Middle School)
- Responsible for lockers of the whole MS/HS school including:
- Counting Lockers
- Providing the students with keys
- Opening the lockers in case of the student lost their keys
- Checking that all lockers are working and all keys are working.
- Emptying Lockers at the end of the year.
- Collecting the charity
Parents’ Relations Responsibilities:
- Receiving and handling parents’ requests, answering queries, and solving problems.
- Arranging meetings / appointments between Teachers, Deputies, and Parents
- Generating and sending letters to parents when concerns occur due to high absence
- Informing the involved Parent in case of detention.
- Helping in Student’s entry assessments and coordinating files receiving process with the registrar.
Job Requirements
- Bachelor Degree
- Excellent command of spoken and written English Language
- Excellent Computer (Microsoft office, Internet) Skills
- Personal Skills: (Communication, Flexibility, Ability to work under pressure)
- Technical Skills: (Problem Solving, Organizing, Multi-tasking, reporting, basics of accounting)
