Early Childhood & Primary Academic Secretary

Academic related duties:

• Creating & updating rosters for academic online websites e.g. Think Central, Scholastic, IXL..etc
• Updating shared department folder (e.g. on Dropbox) & saves all weekly planners, YLPs, meeting agendas, weekly updates etc.
• Liaising with HoDs. (e.g. Arabic HoD to arrange for cover for any absent teachers.
• Maintaining professional & technical knowledge by attending educational workshops, reviewing professional publications, etc.
• Following up with teachers on inventories, book supplies etc. & creates folders to store all the information needed
• Updating shared department folder (e.g. on Dropbox) & saves all weekly planners, YLPs, meeting agendas, weekly updates etc.
• Keeping track of teachers’ PD hours, courses, certificates & stores all information

Administrative duties:

• Creating MAP tests & accommodations schedules
• Updating students’ transition log information & updates any important information on the students (e.g. major sicknesses, death of a parent, divorce etc.)
• Printing out reports & makes sure to give a copy to the EC/ES secretary to update student files.
• Liaising with SLTs of different departments regarding shared teachers’ time-tables, schedules, trips, absences etc.
• Assisting with entry assessment schedules & report writing.
• Updating teachers’ files with important info., observations, notes etc. & shares them with the principals secretary.
• Coordinating books & copy book orders
• Taking & keeping meeting minutes
• Updating & keeping track of students’ pictures folder
• Keeping track of lists of parents who do not show up for parents’ meetings

Activities related duties:

• Creates & prints out certificates for Reading Cookies, Reading Counts etc.
• Helps with trips supervision when needed.