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Job Description
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas, and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, inquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organising and maintaining diaries and making appointments;
- Dealing with incoming email, faxes, and post, often corresponding on behalf of the manager;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports, and presentations;
- Organising and attending meetings and ensuring the manager is well prepared for meetings;
Job Requirements
- A good working knowledge of Microsoft Office (in particular Word, Excel, and Outlook)
- A broad knowledge of the role and responsibilities
- "People" skills (i.e. dealing with customer/clients) is a considerable asset although not an essential requirement for the post as full training will be provided;
- Personal qualities of enthusiasm, commitment, and willingness.