Executive Secretary

IBS - Glim, Alexandria

113
Applicants for
1 open position
52
Seen
1
Shortlisted
Experience Needed:
1 to 3 years
Career Level:
Entry Level
Job Type:
Full Time
Salary:
Confidential
Languages:
Arabic, English
Vacancies:
1 open position
About the Job

Our team is looking for an executive secretary to support our operations and ensure a smooth business flow. The chosen candidate will be responsible for the following:

  • Answering calls, taking messages and handling correspondence.
  • Approaching external entities for office personnel.
  • Maintaining diaries and arranging appointments.
  • Typing, preparing and collating reports, filing.
  • Organizing and servicing meetings (producing agendas and taking minutes).
  • Managing office database.
  • Follow-up with office task plan and update deadlines.
  • Implementing new procedures and administrative systems.
  • Coordinating mail-shots and similar publicity tasks.
  • Logging or processing bills or expenses.
  • Acting as a receptionist and meeting and greeting clients.
  • Manage and maintain executives’ schedules.
Job Roles: Administration
Job Requirements
  • Good communication and customer service skills.
  • Team-working skills.
  • Organization and time management skills.
  • Attention to detail.
  • Negotiation skills.
  • Assertiveness.
  • Flexibility.
  • Tact, discretion, and diplomacy.
  • Proactive thinker.
  • The ability to use standard software packages (eg Microsoft Office).
About this Company

We empower businesses through our financial, legal and marketing solutions. We are a team that is composed of diverse business consultants and young professionals that support businesses with the right tools and services to serve their needs to achieve success.

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