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Executive Secretary

IBS
Glim, Alexandria
Posted 6 years ago
114Applicants for1 open position
  • 52Viewed
  • 1In Consideration
  • 0Not Selected
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Job Details

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Job Description

Our team is looking for an executive secretary to support our operations and ensure a smooth business flow. The chosen candidate will be responsible for the following:

  • Answering calls, taking messages and handling correspondence.
  • Approaching external entities for office personnel.
  • Maintaining diaries and arranging appointments.
  • Typing, preparing and collating reports, filing.
  • Organizing and servicing meetings (producing agendas and taking minutes).
  • Managing office database.
  • Follow-up with office task plan and update deadlines.
  • Implementing new procedures and administrative systems.
  • Coordinating mail-shots and similar publicity tasks.
  • Logging or processing bills or expenses.
  • Acting as a receptionist and meeting and greeting clients.
  • Manage and maintain executives’ schedules.

Job Requirements

  • Good communication and customer service skills.
  • Team-working skills.
  • Organization and time management skills.
  • Attention to detail.
  • Negotiation skills.
  • Assertiveness.
  • Flexibility.
  • Tact, discretion, and diplomacy.
  • Proactive thinker.
  • The ability to use standard software packages (eg Microsoft Office).

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