Executive Secretary
IBS -
Glim, AlexandriaPosted 6 years ago114Applicants for1 open position
- 52Viewed
- 1In Consideration
- 0Not Selected
Job Details
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Job Description
Our team is looking for an executive secretary to support our operations and ensure a smooth business flow. The chosen candidate will be responsible for the following:
- Answering calls, taking messages and handling correspondence.
- Approaching external entities for office personnel.
- Maintaining diaries and arranging appointments.
- Typing, preparing and collating reports, filing.
- Organizing and servicing meetings (producing agendas and taking minutes).
- Managing office database.
- Follow-up with office task plan and update deadlines.
- Implementing new procedures and administrative systems.
- Coordinating mail-shots and similar publicity tasks.
- Logging or processing bills or expenses.
- Acting as a receptionist and meeting and greeting clients.
- Manage and maintain executives’ schedules.
Job Requirements
- Good communication and customer service skills.
- Team-working skills.
- Organization and time management skills.
- Attention to detail.
- Negotiation skills.
- Assertiveness.
- Flexibility.
- Tact, discretion, and diplomacy.
- Proactive thinker.
- The ability to use standard software packages (eg Microsoft Office).