Orange Business Services - Nasr City, Cairo
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The Project Management Office (PMO) is a centralized management structure for a group of projects in an organization, aimed at ensuring standardization, reducing duplication and leveraging resources such as people, technology, and communication.
The major role of the PMO is to define and maintain process standards by providing a framework to establish standard performance measures based on program goals and objectives, and providing tools and procedures to achieve this. This translates into three key areas:
One of the major PMO roles include providing a program baseline or the “road map" for implementation of a project.
The PMO makes an estimate of the size of the project, the time and resources the project requires and lays down the project methodologies through many PMO tools and instruments:
Program Charter provides an overall vision of the program goals and objectives to the team members;
Work Plans lay down detailed schedules of activities, milestones, and deliverables of the project team, and identifies the resources available;
Governance Plan identifies , Maintain and track the roles and responsibilities of each member of the project team;
Work Breakdown Structure defines , maintain and track the specific deliverables due from each team member, at each stage of the project;
Communication Plan establishes , maintain and track the protocol, procedure, and methods to communicate project information and issues among members of the team;
Forms and Templates simplify communication, record-keeping and reporting;
Risk Analysis lists out potential problems and chances of deviance from the project methodology, the probability of such occurrences, the possible impact, and possible solutions.
When preparing the program charter, the most critical of PMO responsibilities is to ensure that the project bases itself on accepted industry standard methodologies such as PMBOK or PRINCE2.
The PMO usually tracks projects in a three-step cycle:
During the course of project tracking, PMO has the responsibility to gather and archive project experience and reusable data to improve project management methods in the future.
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