Export Documentation Specialist & Shipping Administrative Specialist
FRIDAL -
6th of October, GizaPosted 6 years ago155Applicants for1 open position
- 117Viewed
- 12In Consideration
- 101Not Selected
Job Details
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Job Description
- Receiving and replying to e-mails related to price inquiries after getting the EHS CEO’s approval.
- Receiving and replying to e-mails related to sample requests, questionnaires etc.
- Requesting the sample and all related certificates from the QC department.
- Dispatching the sample along with the documents to the required delivery address.
- Track the parcel until delivered to the client and follow up on the sample approval/rejection then act accordingly.
- Inform the QC department with the client’s feedback to hold/release the reserved quantity.
- Monitor all sales transactions and review all customer response for all orders and payments and resolve all customer issues for processes and manage sales shipments of all export products and collaborate with suppliers to ensure smooth functioning of processes and forecast all requirements.
- Receiving customers complaints and forward it to the person in charge to explain the problem and reply with a corrective action.
- Getting a weekly report on the market price for all the essential oils from the purchasing specialist then send it to the EHS CEO.
- Sending weekly market report to clients.
- Receiving & reviewing the purchase orders from clients.
- Monitor all sales transactions and review all customer response for all orders and payments and resolve all customer issues for processes and manage sales shipments of all export products and collaborate with suppliers to ensure smooth functioning of processes and forecast all requirements.
- Receiving customers complaints and forward it to the person in charge to explain the problem and reply with a corrective action.
- Sending weekly market report to clients.
- Preparing reports to the Logistic Mgr & Choosing the best way of shipment according to the purchase orders need by.
- Sending to shipment companies asking for best price for shipping our orders.
- Choosing the best shipment companies that will fulfill the promise date of our orders.
- Sending updated offers received from the shipment Co. to finance department.
- Arrange details of shipments with forwarders, carriers as necessary for exports
- Transacting of daily shipments
- Sending details of shipment to each client attached with Invoice, ISF, Packing list maximum 24 hours after loaded the goods.
- Get sure of obtain or prepare the required documents for each shipment case by case – shipping declaration - correct invoices – container manifest- packing list- certificate of origin- B/L- ISF (import security filling) – COA etc. & Follow the bank formalities, the legalization and certification of the documents.
- Ensure that all documentation meets export regulations
- Sending the original documents for each client on the suitable time and sending the tracking # to client to follow up.
- Receiving invoices from the shipment Co.to review and delivered it to Finance department for issuing checks.
- Process shipments on FedEx and DHL system.
- Produce labels of shipments and sent it to stock department.
- Keep work area clean and organized
Job Requirements
- Knowledge of US Customs Requirements
- Knowledge of MS Excel and MS Word
- Strong verbal, written communications skills
- Good computer skills
