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Job Description
- Prepare tenders and standardized tender templates and documentation.
- Prepare initial tender documentation and coordinate obtaining the required approvals.
- Maintain a list of qualified vendors, especially as related to planned tenders
- Prepare/maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the Contracts Specialist on the actions to be undertaken in a timely manner.
- Prepare and maintain contracts files for all contracts entered.
- Monitoring deadlines.
- Checking and distributing documents and department correspondences.
- Responsible for the departments filing and documents keeping.
- Correspond with vendors in conjunction with the tender process as required, i.e., non-disclosure agreements, confirmation of interest, etc.
- Assist in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
- Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
- Maintain tender files and arranges their archiving upon Tender completion
- Prepare Tenders status reports and expected time-lines on a regular basis and when requested.
Job Requirements
- Bachelor Degree in Administration, or equivalent discipline.
- 1-3 years of experience in a similar role in contract management/ tendering preferably in Constructions.
- Very Good English level.
- Very Good Computer Skills.
- Knowledge of public procurement contracting and tendering principles.
- Cope with a substantial amount of responsibility.
- Very well organized, multi-tasking and detailed oriented.