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Admin Assistant - Technical Office

Khater Sports Group
Cairo, Egypt
Posted 6 years ago
71Applicants for1 open position
  • 16Viewed
  • 4In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Prepare tenders and standardized tender templates and documentation.
  • Prepare initial tender documentation and coordinate obtaining the required approvals.
  • Maintain a list of qualified vendors, especially as related to planned tenders
  • Prepare/maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the Contracts Specialist on the actions to be undertaken in a timely manner.
  • Prepare and maintain contracts files for all contracts entered.
  • Monitoring deadlines.
  • Checking and distributing documents and department correspondences.
  • Responsible for the departments filing and documents keeping.
  • Correspond with vendors in conjunction with the tender process as required, i.e., non-disclosure agreements, confirmation of interest, etc.
  • Assist in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
  • Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
  • Maintain tender files and arranges their archiving upon Tender completion
  • Prepare Tenders status reports and expected time-lines on a regular basis and when requested.

Job Requirements

  • Bachelor Degree in Administration, or equivalent discipline.
  • 1-3 years of experience in a similar role in contract management/ tendering preferably in Constructions.
  • Very Good English level.
  • Very Good Computer Skills.
  • Knowledge of public procurement contracting and tendering principles.
  • Cope with a substantial amount of responsibility.
  • Very well organized, multi-tasking and detailed oriented.

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