Ensuring that all payments are made in accordance with company policy
Reconcile accounts payable transactions.
Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
Process trade vendor invoices and service provider invoices for travel / freight / customs duty / insurance / inventory by entering them into the system
Monitor suppliers account details for terms of payment, credit terms and other irregularities
Enter all Service Provider invoices into the System after checking with company logistic records of each transaction and after receiving approved purchase orders.
Report any Documentation issues reported by Logistic / Freight Forwarders to the Vendors for timely solution.
Make Monthly / Periodic reconciliation of Vendor Accounts immediately notifying any variances to the vendor and the management for corrective action.
Reconciliation for Trade vendors done on a bi-monthly basis to ensure there is sufficient time to resolve issues if any before the month end and non- trade vendors reconciliation are done every month end.
Notifying the vendor and the management of any additional cost involved on shipments, in order to minimize exposure of charges and unforeseen loss to the company.
Vendor Payments to be processed as per each vendors credit terms without incurring any late payment charges and missing out on any vendor rebates
Develop and maintain reports and files on the Accounts Payable processing.
Review Import documents and ensure docs are approved and sent to the banks on time.