Executive Secretary

Remax Dynamics - Maadi, Cairo

Applicants for
2 open positions
Experience Needed:
0 to 1 years
Career Level:
Entry Level
Job Type:
Full Time
Confidential, + Bonus for Excellent Performance
Education Level:
Bachelor's Degree at least
Arabic, English
2 open positions
Females Only
About the Job

A Multinational Company in Real Estate Brokerage Industry gives you a great opportunity to join its team as Executive Secretary with the Following Job Description:

  • The most important role is front line contact with the public.
  • Keep foremost that how the public is greeted, in person and on the phone, is how they will think of RE/MAX.
  • Compile and distribute office production records and documentation for sales production, volume, listings and sales.
  • Maintain all company files and records, as well as complete all data entry into website.
  • Order and maintain office supplies and forms.
  • Prepare all advertising sheets and distribute to Agents.
  • Place and track ads to make sure they appear as submitted.
  • Track all invoices and bill ad costs to Agents.
  • Prepare, route, and file all office correspondence and memorandums.
  • Sort and deliver mail.
  • Complete typing and copying as needed.
  • Contact suppliers of any service to office. (i.e.: copier repair, refreshment vendors, promotional vendors, etc.)
  • Prepare work schedule for part-time staff members.
  • Maintain records of calls, floor call schedule, and referrals received and transmitted.
  • Keep copies of Floor Book organized and in proper sequence.
  • Make a weekly check of office forms and supplies.
  • Make sure listing packets are ready to go and check all other forms in the general files.
  • Keep office appearance neat and presentable.
  • Delegate any tasks, as needed, to part time staff members.
  • Complete job assignments requested by senior staff members.
  • Handle all incoming calls and direct to proper person as outlined in procedural manual.
  • Keep office appearance presentable for clients and customers.
  • Complete all typing and copying as requested.
  • Maintain floor books and activity log.
  • Enter listings, make changes and update MLS system as necessary.
  • Make a weekly check of all office supplies and forms.
  • Notify receptionist of anything that needs to be ordered.
  • Make appointments for showings in the proper manner.
  • Sort and deliver mail.
  • Maintain records of calls, floor call rotation, referrals received as well as agent activity log.
Job Roles: Administration
Job Requirements
  • Bachelor Degree Holder
  • Females only
  • Fresh Graduates
  • Highly Skilled in Computer Use (Office, Photoshop, Social Media, ..etc)
  • Excellent Communication Skills.
  • Self motivated and flexible.
  • Critical thinking.
  • Independent.
  • High attention to details.
  • Teamwork skills
  • Preferred have a car.
  • Excellent phone manner.
About this Company

REMAX started in 1973, when the real estate agents Dave & Gail Liniger founded RE/MAX in Denver, Colorado. Later, in 1995, RE/MAX lands in Europe. Walter J. Schneider and Frank J. Polzler bring the hot air balloon over the big pond. Today RE/MAX’s global organization supports... (More)

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