Job Details
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Job Description
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- HR Duties
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues
- Manage the office boy(s)
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Handling employees leaves and attendance
- Maintain contact lists
- Maintain office supplies by checking inventory and order items
- Generate memos, emails and reports when needed
- Organize and maintain reservation and activities of the Meeting Room
Job Requirements
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
