CEO Assistant

About the job:

• Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; composing and preparing correspondence; arranging detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the President/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities,
• Drafts reports, letters, proposals; prepares and coordinates oral and written communication with clients
• Manage CEO meetings schedule internal and external
• Follow up Auctions schedule and manage it parallel with CEO meetings schedule
• Follow up with clients as requested by the CEO
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
• Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, etc.
• Position reports to the President/CEO and works directly with the Board of Directors.
• Works directly with the Finance department.
• Performs other duties as assigned.