Executive Secretary

Plan

• Undertake any administration duties requested by the Executive Director.
• Enhance the overall image and reputation of through maintaining an overall good and effective flow of communication and information in office and outside.
• Accomplish work efficiently within the approved time.
• Make suggestions for improvement.

Organize

• Maintain necessary communication to ensure good relations with other divisions and areas of . Coordinate the activities of the Executive Director.
• Identify the need for and make most efficient use of human resources, supplies, and equipment.
• Maintain clean and well-organized workplace.
• Maintain tools and equipment in good working condition.
• Assign work and supervise the activities of support staff to achieve objectives and goals.

Follow

• Follow instructions cooperatively.
• Accomplish goals and work assignments efficiently and according to policies and procedures.

Control

• Monitor work accomplishment and report results as needed.
• Inform Executive Director of problems needing resolution.

Develop

• Provide on-the-job instruction to Receptionist, Drivers, Messengers, and Office Support.
• Ensure psychological and physiological health and safety of staff. Participate enthusiastically in assigned training activities.
• Seek to improve skills and work performance continuously.

General

• Cooperation and contribution to Organizations team obligation
• Be a role model for the workers on and off the Organization in conduct, ethics and actions
• Handle and realize constructive criticism
• General management skills measured against responsibilities
• Growth and progress to personal development
• Any other tasks relevant to the job and as can be demanded by changing circumstances must be done