Admin Assistant

Job Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes and prepare agendas for meetings and prepare schedules.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• General clerical duties including photocopying, fax and mailing.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.
• Record Daily financial transactions. (Invoices attached)
• Administer accounts receivable and accounts payable
• Maintain contact lists.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Submit and reconcile expense reports.
• Receive and direct visitors and clients.
• Provide general support to visitor.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Other duties may be assigned.