MD Executive Assistant

Siraj Lighting - Cairo

Applicants for
1 open position
Experience Needed:
6 to 8 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Confidential, Yearly Bonus + Phone.
1 open position
About the Job
  • MD Office Organization: Schedules, Plans, Reports, Documentation, Archiving, Correspondence, Appointments, Travel Itineraries,
  • Maintaining Office environment , instructing Cleaning Services ,making sure MD personal belongings are always well stored and reachable, ordering business cards or any tools he may require, supplies, stationery, office equipment, etc.
  • Handle Documentations ,files tagging, ordering documents by priority, maintaining Signature book updated and organized.
  • Answering the calls for The Manager Director; Screening the list of callers and replays the messages to the Manager or leaves messages at his desk.
  • Registering daily incoming correspondences in main registration book (Mail, Fax, telexes); Alongside Copies.
  • Handling all incoming soft and hard mails.
  • Taking notes from MD for drafting correspondence and documentation needed.
  • Organizing and attending MD meetings; take MOM and report them within 24 hours then store/file them adequately for easy access to MD’s review.
  • Follow-up on all MOM’s with suppliers/partners to ensure execution of all agreements on time.
  • Maintaining the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc.
  • Attend all Office business outings (Lunch, dinner, gala dinners, events, Iftar invitations, corporate gatherings, etc…) and make a professional yet elegant appearance, at all times.
  • Translating documents from English to Arabic and Vice Versa especially legal documents.
  • Undertake any other duties assigned by direct manager.
  • Comply with Company’s Policies & Procedures and any other related documentation.
  • Provide Support for Company internal teams: Staffs Visas processing, staffs travel arrangements, expense tracking, travel programs, etc…
  • Ensure constant communication with Clients, suppliers and stakeholders including: SMS, emails, Season’s greetings Cards, Gifts, Newsletters, etc…
  • Monitor analyze and communicate PR results on a quarterly basis.
Job Roles: Administration
Job Requirements
  • Bachelor Degree or Diploma in Business Administration, Law studies, English Literature.
  • 6 to 8 years of Experience Office Management & Administrative functions or any related field.
  • Excellent Command of English in written & in Verbal Communication.
  • Good Command of Microsoft Office programs (Excel, Word, PPT, etc…).
  • Good with budgets & prioritizing costs and expenses according to importance.
  • Reliable/good at hitting deadlines; Ability to multi-task activities, with a variety of parties.
  • Initiative taker and possess a good sense of ownership to oneself work.
  • Excellent Organization Skills in terms of organizing oneself work and prioritizing according to urgency of situations.
  • Possess the ability to analyze data and understand connections, have the Talent to recognize the opportunities for process improvement in those connections.
  • Have a great sense of attention to detail and to deadlines.
About this Company

SIRAJ Lighting Company considers "Quality and Integrity" as the core values of our enterprise. It aims to provide distinguished customer experience by utilizing state of the art technology, innovating new techniques in lighting systems and developing individual lighting... (More)

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