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Job Description
- Answer and direct phone calls
- Organize and schedule appointments
- Prepare agendas for meetings and prepare schedules
- Book meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit expense reports
- Provide general support to visitors
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Respond to questions and requests for information
- Prepare written responses to routine enquiries
Job Requirements
- Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint)
- Very good command of English and Arabic, written and spoken
- High speed typing skill
- Time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Prepare agendas for meetings and prepare schedules
- Strong organizational skills with the ability to multi-task