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Job Description
- Provide office support services in order to ensure efficiency and effectiveness within the Office
- Receive, direct and relay telephone messages and fax messages handles them in an appropriate manner based on knowledge of policies, regulations or department head’s viewpoint .
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference telephone calls.
- Maintain an adequate inventory of office supplies
- Respond to inquiries
- Provide word-processing and secretarial support
- Conducts researches , data collection & some analysis of information for use in reports & presentations.
- Create, transcribe, and distribute meeting agendas and minutes
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
Job Requirements
- A Bachelor degree
- Fluent in writing & speaking English is essential
- Good organizational and planning skills
- Strong interpersonal skills
- Effective verbal & listening Communication skills
- Typing at rapid pace
- Ability to maintain calendars and schedule appointments
- Willing to work long hours & be innovative.
- Analytical & problem solving skills
- Decision making skills
- Time Management skills
- Ability to perform multiple tasks simultaneously
- Attention to detail and high level of accuracy
- Stress management skills
