Events Specialist

Orchidia Pharmaceutical Industries - Obour City, Cairo

Applicants for
1 open position
Experience Needed:
1 to 5 years
Career Level:
Entry Level
Job Type:
Full Time
1 open position
About the Job
  • Discuss contracts with different hotels to secure the best corporate rate & payment terms.
  • Prepare for, implement & follow up all events including raising purchase orders, etc.
  • Responsible for on time booking of all events according to events plan or approved requests.
  • Make sure the event hall is equipped properly and all equipment’s are functioning perfectly.
  • Make sure the program of events occurs as scheduled, for example, on-time speeches and the serving of food and refreshments…..etc.
  • Arrange the availability of photographer and video equipment as needed.
  • Ensure that all events executed comply with company requirements and regulations.
  • Review event bills for accuracy, and follow up with finance department to ensure payment done on time.
  • Maintain full, accurate and up‐to‐date records and files for all company events.
  • Keep company web site updated, as well as company’s social media web pages and respond to topics related to the company.
  • Develop an internal communication network using e-mail, newsletter and others to ensure that all staff is kept informed of all changes in the organization e.g. new products, new machines, business development, organizational changes, achievements etc.
  • Review and support update of Corporate Identity Manual (CIM) and ensure proper usage by all staff.
  • When requested, coordinate preparation of the corporate magazine and making sure that publications are printed and distributed on time.
  • Concept, write, prepare and place firm press releases and print advertisements.
  • Determine -with marketing- the message that appears at the events and that promote the image of the company.
  • Plan & execute all needed activities to rise up & maintain staff motivation as well as keeping them interested and stimulated to achieve organizational objectives.
  • Arrange for photography of firm events.
  • Coordinate update of the company documentary movie and company profile as needed.
  • Support marketing team in the conduction of customer satisfaction surveys as needed.
  • Responsible for the activities in faculties of pharmacy at different universities in coordination with marketing and sales departments.
  • Responsible for preparing & carrying out all corporate materials.
  • Responsible for New year giveaways materials internally & externally.
  • Season greetings to all customers internally & externally.
Job Requirements
  • Bachelor’s degree in business administration or any related field.
  • Minimum 1 to 5 years of experience in organizing events.
  • Excellent oral and written communication skills.
  • Marked negotiation skills.
  • Work well under pressure ensuring tasks are prioritized and goals are met according to agreed deadlines.
  • Able to work in a team.
  • Build and maintain excellent relationships with colleagues and clients.
  • Thoroughness, accuracy and attention to detail in all aspects of work.
  • Remain calm in the face of difficulty.
  • Excellent English, verbal/written.
  • Excellent computer skills.
About this Company

Orchidia served as the local agent for a number of known multinational pharmaceutical companies from 1993 till 2002.During this period, Orchidia was responsible for launching, marketing and distribution of a wide range of eye care and general medicine products in Egypt. * Dr.... (More)

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