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Job Description
POSITION OBJECTIVE:
Maintaining a master document register of the latest documents on a project and ensure that all recipients are transmitted the documents they require as soon as new revisions of documents are received.
Job Responsibilities:
- Registering of internal and external documents
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence.
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff.
- Maintain updated records of all approved project documents and their distribution clearly
- Maintain the project documents and drawings under safe custody without any damage or deterioration with easy traceability.
- Maintain the files and control logs as required by the project.
- Maintain document control registers/documents for incoming and outgoing project documents
- Ensure that the latest revision and approval status of the project documents is kept updated continuously
- Respond to queries regarding revision status of issued drawings/documents
- Manage the electronic and hard copy filing of project
- Filing and archiving of documentation to facilitate easy retrieval at a later date.
- Monitor and continuously improve the effectiveness of data management procedures and processes according to project objectives.
Functional Competencies:
- Familiarity with computerized document/data management systems.
- Excellent communication skills, interpersonal skills and High level of self-motivation.
- Ability to take the initiative and work independently.
- Ability to keep clear and accurate records and reports.
- Ability to use computer and rapidly input data and retrieve records and information.
- Ability to organize work load and to manage a filing methods and management techniques.
- Strong organizational & administration skills.
Job Requirements
- 1 year or more experience in data management or document control experience with proven experience in similar roles. And preferably experience in electronic data management systems.
- Certified International Computer Driving License (ICDL).
- High level of computer literacy with experience using Microsoft package including Microsoft Word, Excel and Access
- Bilingual fluency, Arabic and English are required and any other additional language capabilities desirable.
