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Job Description
- Considers the procurement department as a services provider to the project and the requesters as clients and acts in a professional manner all the time
- Builds and maintains good relationships with all the requesters
- Liaises with project requesters and other procurement stakeholders
- Meets the requesters to keep them informed about their Purchase Requests (PRs) status
- Proceeds all the PRs as directed by the procurement manager through Cassius applying the procurement procedure
- Follow up all the status of the PRs and POs by the tracking matrix (excel) as per the provided template
- Update the tracking matrix on a weekly basis with the relevant status and the appropriate justification comments and presents the tracking matrix during the weekly meeting
- Supports any change in the PRs by a written document (email) to be attached to the PR/PO
- Makes a comparative table with a minimum 3 suppliers for the PR equal or above to 100,000 EGP
- Issues proper POs with accurate data (delivery time, price, quantity, description…)
- Follows the approval of the PRs/POs on DEMAT and make sure about the delivery to be on time
- Being proactive to anticipate any delay and keep the requester informed by email
- Takes the initiative for a recovery plan when needed in case of delay or defective delivery
- Performs market surveys to find alternative suppliers and to have the best conditions
- Maintains and updates the procurement files on the G-server in a proper manner
- Update the information of the concerned suppliers in Cassius
- Discusses defective or unacceptable delivered goods with end-users, manufacturers and transporters to determine cause of problem while taking corrective and preventive action immediately
- Collaborates to evaluate the supplier’s performance in line with internal procedures and standards.
- Use outlook calendar to schedule the meetings with the suppliers and save the meetings on the G-Server in collaboration with the secretary of the procurement department before the meetings
- Follow any new work’s instruction provided by the department or the project