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Job Description
- Provide full secretarial and administrative support to the Operations Department to ensure the smooth running of the department operations.
- Perform data-entry, recording, printing and filing duties.
- Maintain a proper and user-friendly filing & document control system for recording and tracking of all documents for the team.
- Create and maintain useful databases for the team and secures information by completing database backups.
- Undertake any ad-hoc admin projects/duties as required.
- Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
- Assist to check and verify staff claims and invoices.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Coordinating mail-shots and similar publicity tasks.
- Assist in recruiting, training and supervising junior staff.
- Responsible for some of marketing tasks.
- Answering calls, taking messages and handling correspondence.
- Maintaining diaries and arranging appointments.
Job Requirements
- Fluent in English.
- Bachelor’s degree.
- Certificate or diploma in HR is preferred.
- Certificate or diploma in Marketing is preferred.
- Fresh graduates are welcome to apply and preferable.
- Proficient in MS Office and internet.
- Meticulous, pro-active with a positive attitude and willingness to learn.
- Good interpersonal skills and able to work well with others in a fast-paced working environment.
- Able to work independently and as a team.
- Females Only.
- Good communication and relationship building skills.
- Teamworking skills.
- Organization and time management skills.
- Attention to details.
