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Job Description
- Coordinate office activities and operations to secure efficiency and compliance to company policies.
- Supervise administrative staff and divide responsibilities to ensure performance.
- Manage agendas/travel arrangements/appointments etc. for the upper management.
- Schedule and plan meetings and appointments.
- Attend internal meetings and taking meeting minutes.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures.
- Create and update records and databases with personnel, financial and other data.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports and prepare presentations/proposals as assigned.
- Maintain trusting relationships with suppliers, customers and colleagues.
- Perform receptionist duties when needed.
- Assist colleagues whenever necessary.
- Sort and distribute communications in a timely manner.
- Perform other related duties as required.
Job Requirements
- Good knowledge in requirements planning and management.
- Proven experience as an office administrator, office assistant or relevant role.
- Outstanding communication and interpersonal abilities.
- Excellent organizational and leadership skills.
- Familiarity with office management procedures and basic accounting principles.
- Excellent knowledge of MS Office and office management software (ERP etc.).
- Qualifications in secretarial studies will be an advantage
- High school diploma; BSc/BA in office administration or relevant field is preferred.
