Personal Assistant

Responsibilities

• Running all needed business and personal errands.
• Perform weekly walkthroughs using household checklists to identify action items.
• Schedule and work closely with other staff on various household vendors and contractors.
• Maintain a household vendor list.
• Coordinate other household staff and assist with monthly schedules.
• Identify and oversee various household projects as needed.
• Keep an inventory of all household supplies (light bulbs, batteries, cleaning supplies), and restock as needed. Be mindful of expiration dates.
• Oversees household security personnel
• Supervise gardening work and its maintenance on an ongoing basis.
• Oversee onsite vendors as needed.
• Travel arrangements management.
• Demonstrate excellent email etiquette, concise and accurate communications.
• Schedule personal appointments.
• Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.).
• Order home office supplies and monitor inventory.
• Email a daily activity report to Principals.
• Prepare and submit expense reports on a regular basis.
• Work with travel concierge and accountant as needed.
• Plan and coordinate family activities and events.
• Assist with personal archival projects.
• Providing day-to-day support for the Principals and their family members.
• Assist the Principals’ family members in various tasks (Managing travel arrangements including airline tickets, visas, and hotel reservations and taking/collecting visitors/managers from the airport or other locations when indicated)