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Job Description
Job brief
- We are looking for a secretary who will perform higher level office support duties. The secretary will perform a wide range of administrative and personal assistant duties handling information requests, providing local & foreign purchasing, payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.
Responsibilities
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Perform full local & foreign purchasing processes (supplier sourcing, negotiation, documents, logistics, inventory & delivery)
- Responsible for implementing & developing HR relevant rules and regulations
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
- Schedule meetings and appointments
Job Requirements
Requirements
- Proven experience as an Office manager or Purchasing specialist or Administrative assistant for at least 2 years
- Knowledge of office administrator responsibilities, systems and procedures
- Ability to multitask and prioritize daily workload
- Proficiency in English
- High level verbal and written communications skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Bachelor's degree; additional qualification as an Administrative assistant or Secretary will be a plus
