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Job Description
About the Job
- Estmrarya is an award winning consulting firm named as one of the fastest-growing companies! We offer consulting, advisory and training solutions within four core disciplines : Business Continuity , Business Resilience , IT Disaster Recovery , and Information Security.
- Estmrarya Management Consulting S.A.E is looking for An ideal candidate will be responsible for all operational functions and day-to-day running of the office. The candidate must establish and implement Human Resources, Basic Accounting and Administrative policies and procedures in liaison with Management.
- The Personal Assistant will be responsible for providing administrative/ secretarial services to the CEO, focusing on efficient office management, organizational skills and high quality programs/project support.
Main Responsibilities:
- Responsible for all administrative duties and tasks.
- Organizing and maintaining diaries and making appointments
- Provide personal assistance to CEO
- Attend key meetings, prepare agendas, take minutes of meetings and update action registers as required (Around Arabic Region and EMEA) .
- Reading, monitoring and responding to the emails, answering calls and handling queries.
- Handle multiple projects as assigned by the CEO related to diverse lines of business.
- Handle administrative duties as delegated by the CEO.
- Assist with the preparation and submit of weekly and monthly reports.
- Assist with all local travel bookings and coordinate with International Ops on international travel requirements including visas.
- Must be able to priorities work demands in an appropriate manner.
- Maintain suitable records of correspondence and work completed for reference and auditing purposes.
- Experience in working with multi-national teams in an international environment.
- Oversee the day to day running of the office and act as trouble shooter to resolve office problems, archiving and control of confidential correspondence.
- Assign and supervise all works regarding administration, human resources and other services as may be required.
- Liaise with the manager to Develop and implement HR systems, processes, policies and procedures, HR reporting and statistics. Ensure that all HR policies are up to date with legislation and accurate. Provide advice and support to all employees on day to day HR issues
Job Requirements
- 3-5 + Years of experience within an EA/Office Management role - Multinational Company
- Time Management Skills
- Priority setting
- Initiative – self starter
- Organizational Skills
- Ability to work independently
- Multi tasking ability
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Expert level written and verbal communication skills
- Demonstrated proactive approach to problem-solving, Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Excellent communication skills in Arabic and English Language (Verbal and business writing skills)
- Superior skills in Microsoft Office (Outlook, Word, Excel (advanced functionality), and Power Point)
- Strong organizational, communication, and interpersonal
- Pro-activeness and attention to detail Organizational and planning
